Useful forms

Tenancy forms

Residential Tenancy Agreement Form (PDF)

Compulsory for landlords and tenants to fill in together before the tenant moves in. It sets out the key things the landlord and tenant agree to do, property inspection and details like when rent is paid and if pets are allowed etc.

Pre Tenancy Application Form (PDF)

For landlords to gather information from each prospective tenant and retain for proof of vetting.

Credit check authorisation form (PDF)

This form is for landlords, their agents or representatives to complete and retain before a credit check is done.

Bond Lodgement Form (PDF)

This form is for use at the beginning of a tenancy. It records how much bond money the landlord has  collected, and it is sent with the money to Tenancy Services to be held until the tenancy ends and the tenant moves out.

Smoke Alarm Contract (PDF)

A simple contract for landlords to use with the tenant to ensure the maintenance of smoke alarms throughout the term of the tenancy if not using 10 year detectors.

Rent summary (XLS Spreadsheet)

This spreadsheet is for landlords to help keep track of your tenants rent payments during a tenancy.( or when you have a dispute)

Property Inspection Form (PDF)

For use by landlords when doing property inspections.

Notice of anti social behaviour(PDF)

A letter template for use by landlords when sending a notice of anti-social behaviour that is is contradictory to the tenants responsibilities under the Residential Tenancies Act 1986.

Notice of overdue rent(PDF)

A template for use by landlords to notify the tenant and to create a record of non payment of rent overdue for 5 days.

Notice to the terminate periodic tenancy(PDF)

This letter serves as notice to terminate the periodic tenancy agreement at a specified address.

Notice to the terminate tenancy due to property being put on the market(PDF)

This letter serves as notice that the premises are to be put on the market by the owner within 90 days after the termination date for the purposes of sale or other disposition.

Notice to the terminate tenancy due to the owner requiring the premises(PDF)

This letter serves as notice that the owner of the premises requires the premises.

14 day Notice to remedy tenant obligations (Word DOC)

A letter template for use by landlords when sending a 14 day notice to a tenant who hasn’t met their responsibilities.

14 day Notice to remedy rent payment (PDF)

A letter template for use by landlords when sending a 14 day notice to a tenant who is behind in the rent.

Notice not to continue fixed term tenancy landlord to tenant -for tenancies signed on or after 11 feb 2021(PDF)

This notice can only be used for fixed-term tenancies signed on or after 11 February 2021.

Bond Refund Form (PDF)

This form is used at the end of a tenancy, to claim the bond lodged with Tenancy Services. It must be filled in and signed by the same people who signed the original Bond lodgement form.

Bond Transfer Form (PDF)

This form is used when a tenant wants to transfer the bond they paid for one rental property to a new rental property. It must be filled in and signed by the same people who signed the original bond lodgement form.

Change of Landlord Form (PDF)

This form is to be used by the landlord when taking over a rental property where a bond has been lodged and the tenancy is going to continue.

Change of Tenant Form (PDF)

This form is used by the landlord to let Tenancy Services know that there has been a change of tenant in a rental property where a bond has been lodged.

Notice of rent increase (Word DOC)

A letter template for use by landlords when sending notice to a tenant of a rent increase. This letter meets the requirements of section 24(1) of the Residential Tenancies Act 1986.

Notice of intention not to continue a fixed-term tenancy Landlord to tenant (Word DOC)

A letter template from landlord to tenant informing them that they do not intend to continue the tenancy after the end of the fixed-term. This letter meets the requirements of section 24(1) of the Residential Tenancies Act 1986.

Healthier homes Canterbury (PDF)

Ratepayer application form

Authorisation & history check forms

ACC claims history check (PDF)

This form is used to find out if a potential employee has a history of ACC claims. Once completed, email to preemploymentchecks@acc.co.nz along with a valid proof of identification such as a Driver’s Licence, Passport, 18+ Card, Birth Certificate, or Statutory Declaration signed by the Police or JP.

Credit check authorisation form (PDF)

This form is for employers, landlords, their agents or representatives to complete and retain before a credit check is done.

Driver licence check authorisation form

This form is for employers, their agents or representatives to complete and retain before a driver licence check is done.

Employment tips and checklists

Employer’s checklist (PDF)

A checklist of the sorts of things an employer should be thinking about before employing someone, including what should be in the employment agreement.

A pre-employment conversation for the employer (PDF)

Avoid some of the more common pit falls of employment contracts.

Covid 19 – Generic templates for employment variation

Instructions for the Covid-19 Template Documents (PDF)

Please read this instructional document before using the template documents below.

Post Lockdown Template Document (DOCX)

Post lockdown proposal reduction of hours.

Variation of Employment Template Document (DOCX)

Covid 19 Variation Document for a 20% reduction of wages.